Deadline for submission of abstracts: July 15 2010
Results of abstract reviews returned to authors: August 1 2010
Deadline for submission of full papers: October 15 2010
Deadline for full conference registration payment for all presenters: November 1 2010
Conference Programme Published Online: November 15 2010
ACE Conference: December 2-5 2010
Early Bird Registration 35,000 JPY: Before September 1 2010
Advance Registration 45,000 JPY: From September 1 until September 30 2010
Regular Registration 50,000 JPY: From October 1 2010
FAQ
Below are some of the most frequently asked questions about the ACE 2010 conference. Please read through all the FAQ's to familiarize yourself with the ACE 2010 Conference and its procedures. If you have a question, please see if it, and the answer to it, are below before contacting us at: ace@iafor.org.
1. How can I participate?
2. How many times can I participate?
3. How long can my presentation be?
4. How do I submit a proposal for the ACE 2010 conference?
5. What are the responsibilities of the panel or workshop chair?
6. Can I serve as chair more than one panel or workshop?
7. What is a "respondent"?
8. Does my panel have to have a respondent?
9. Do I have to indicate that my panel will have a respondent with the panel proposal?
10. As the chair of my panel can I also serve as respondent?
11. Are the deadlines firm?
12. How many papers can I propose?
13. How many individuals from a single institution be on a panel or workshop?
14. How many participants can be on a pre-constituted panel?
15. How many participants can be on a workshop?
16. What is the difference between a "pre-constituted panel" and the "open call"?
17. How are proposals judged?
18. What if someone has to drop off my panel after I submitted it or after it was accepted?
19. Can I substitute a different paper after my paper has been accepted?
20. Can I present a paper that has already been, or will be, presented at another conference?
21. Can I change the name of my paper, panel, or workshop, after it is submitted?
22. Can I request a day and time for my presentation?
23. Can I contact the Home Office after the deadline to make sure they've received my paper?
24. I'm not sure if I'll be able to attend the conference or not. Should I submit a proposal anyway?
25. Why was my paper, panel, or workshop proposal rejected?
26. My proposals are never, or almost never, accepted. What am I doing wrong?
27. Are the proposals of professors or "senior scholars" given preference over graduate students and independent researchers?
28. Are panels or workshops that are sponsored by caucuses or interest groups given special consideration?
29. If I cannot attend the conference can someone else present my paper?
30. What if my proposal was accepted but I have to cancel?
31. Can I co-present a paper?
32. Is there financial assistance available for conference registrants?
Q1: How Can I Participate?
A: There are several major ways that one can participate in the ACE 2010 Conference.
Deliver
a Paper. Papers are formal presentations of original research that are
either read or delivered. Papers are expected to be original research.
This may be the exploration of a previously un-researched topic, or the
reevaluation of existing work in light of new evidence or
methodologies. Papers are often -- but not always -- portions of book
chapters, dissertations, or scholarly articles. Paper proposals are
judged on their potential contribution to their respective fields.
Participate
in a Workshop. Workshops are designed to stimulate conversation and
interaction among the presenters and the audience. Workshop
participants sometimes give a brief presentation (seven minutes or
less) that is less formal than a paper. In some instances workshop
participants simply answer questions from the audience. Workshops
often revolve around more practical aspects of the field: teaching,
research methods, professional development, etc. You can also
participate in the conference by chairing a panel or a workshop or
serving as a respondent to a panel.
Q2: How Many Times Can I Participate?
A:
Members may serve in only TWO capacities which must be different during
the conference. (The exception is for invitations to participate in
special events, such as the plenary session.) This allows a maximum
number of members to participate in the annual conference. For
instance, members may:
- Deliver a paper and chair a panel
- Deliver a paper on a panel and participate in a workshop
- Deliver a paper on a panel and serve as a respondent
- Chair a workshop and serve as a respondent on a panel
- Chair a panel and participate in a workshop
Q3: How long can my presentation be?
A:
Paper presentations on panels last 30 minutes. Because of the limited
time (which includes both orally delivered material and any visual
clips) most papers attempt to make only two or three major points.
Please
Note: Panel and Workshop Sessions are one hour and 30 minutes in
length. The session chair is responsible for allocating an equal amount
of time for each. Sessions run concurrently and continuously
throughout the day. Caucus, scholarly interest group and committee
meetings are often scheduled in the meeting rooms during the lunch
breaks. Consequently rooms must be cleared promptly at the end of the
time period to allow for the next panel, workshop or meeting.
Q4: How do I submit a proposal for the ACE 2010 conference?
A:
To submit a proposal for the ACE 2010 conference, individuals can
submit a proposal online. Please remember that authors are limited to
ONE submission to ACE 2010. If an individual is part of a panel or
workshop, the organizer or chair is responsible for submitting all
papers or participants within the panel or workshop. It is the
individual's responsibility to send all the required information to the
panel/organizer for input. Individuals can submit open call paper proposals
directly online but are limited to one proposal per individual. For
submission requirements, examples and additional details about
submitting a proposal online, please visit the 'Call for Papers' page.
Q5: What are the responsibilities of the panel or workshop chair?
A:
Panel Chair: whether he or she has organized the panel, volunteered
to chair, or asked to fill the role, the panel chair has three primary functions. First, the chair
introduces the panel and the individual panelists. It is recommended
that the chair contact the panelists prior to the conference to get a
brief biographical statement that can be presented as an introduction.
(This often includes information about affiliations, rank, recent
publications, and current research interests.) Introductions of any
individual should last no more than one minute. Second, the chair is
responsible for ensuring that panelists adhere to their time limit. The
time limit for paper presentations is assumed to be twenty minutes.
Chairs will usually notify the presenter with a pre-arranged signal if
he or she is approaching the time limit. It is the chair's
responsibility to make sure that no presenter goes over the allotted
time, which might impinge on the time of the other presenters. Third,
the chair facilitates questions and discussion after all papers have
been delivered. Finally, the chair also clears the room promptly to
make way for the next session. The chair of a pre-constituted panel is
responsible for informing her or his panelists that their panel has
been accepted or rejected.
Workshop Chair: The workshop
chair's role is similar to that of the panel chair, although the
workshop chair is more active in facilitating dialogue between the work
participants and among audience members.
Q6: Can I serve as chair more than one panel or workshop?
A: No. Please give others the opportunity to chair by proposing only a single panel or workshop in which you act as chair.
Q7: What is a "respondent"?
A:
A respondent is an individual who generally possesses specialized
knowledge of the panel's topic. A respondent usually reads all of the
papers prior to the conference and attempts to draw out particular
lines of thought shared by the presentations to arrive at some broader
conclusion.
Q8: Does my panel have to have a respondent?
A: No. Usually the audience serves in this role by asking questions and making comments about the papers.
Q9: Do I have to indicate that my panel will have a respondent with the panel proposal?
A:
Yes. Your proposal should indicate that you will have a respondent, and
that individual's relevant information, when it is submitted.
Q10: As the chair of my panel can I also serve as respondent?
A:
No. It is assumed that the respondent provides objective feedback on
the papers presented on the panel. As chair (and in most instances,
organizer) of a panel, it is assumed you might not have the necessary
distance from the papers to provide objective commentary.
Q11: Are the deadlines firm?
A: Yes.
Q12: How many papers can I propose?
A:
You can propose only ONE paper for the conference. That paper can
either be proposed as part of a pre-constituted panel or as part of the
open call. You cannot propose the same paper on both a panel and as
part of the open call. You must choose whether you would like your
paper to be part of a pre-constituted panel, or if you want to propose
it as part of the open call.
Q13: How many individuals from a single institution be on a panel or workshop?
A: In proposing panels and workshops, you are asked to include no more than two individuals from any single institution.
Q14: How many participants can be on a pre-constituted panel?
A:
Optimum number of panelists: Four Presenters (includes chair if
presenting) or three presenters (includes chair if presenting) and a
respondent. Panels with fewer than four presenters or more than four
presenters are at a disadvantage in the selection process.
Q15: How many participants can be on a workshop?
A: Workshop proposals should have five presenters only.
Q16: What is the difference between a "pre-constituted panel" and the "open call"?
A:
Pre-constituted panels can be formed in two ways. In the first case,
several individuals who are interested in forming a panel might meet at
the conference, on-line, or through some other means. They discuss
their panel, designate a chair, and send in their proposal as a
pre-constituted panel -- usually consisting of four papers, or three
papers and a respondent. In the second case, an individual may attempt
to organize a panel by posting a call for papers on the conference
"bulletin board" in the months prior to the proposal deadline. People
contact the organizer with suggestions for papers, and the organizer
selects those people she or he would like to participate on the panel.
The organizer also informs those people who have not been selected in a
timely fashion. The organizer then submits the panel by the proposal
deadline.
The open call is the opportunity for individuals to
submit papers that are not part of a pre-constituted panel. If the
paper is accepted it is then grouped with papers on a similar topic or
that use a like methodology to create a panel. The panel is given a
name by the ACE organizing committee and a chair for the panel is selected.
At
the conference there is no distinction made between panels that were
pre-constituted and those that have been created through the open call.
Q17: How are proposals judged?
A:
After your proposal is submitted online. The ACE conference
coordinator then assigns the proposal to a team of two appropriate
readers. The readers evaluate the proposal individually and then
compare their respective scores. Readers look for originality, scope
and depth of research, and attempt to assess whether the paper will
make a contribution to the field. Secondarily, the readers consider
whether the proposal has followed the rules for submission. A joint
score is forwarded to the conference organizer.
The conference
organizer is responsible for creating panels from the open call and
assigning the panels and workshops to time slots and rooms. Time and
room assignments are based in some measure on equipment needs, and
efforts are made not to have too many panels or workshops on similar
topics competing in a single time slot or bunched together on a single
day. Because of the complexity of putting the program together,
requests for special times or days cannot be honored.
Q18:
What if someone has to drop off my panel after I submitted it or after
it was accepted? Can I substitute another presenter and paper?
A:
No. All proposals must go through the review procedure. You cannot
substitute someone at a later point. It is useful to have a full
complement of four presenters on pre-constituted panels so that if an
individual does have to drop out you will still have a full panel of
three.
Q19: Can I substitute a different paper after my paper has been accepted?
A:
No. Your paper (or panel or workshop) was judged and accepted on the
merits of the proposal. You cannot substitute something different after
your proposal has been accepted.
Q20: Can I present a paper that has already been, or will be, presented at another conference?
A:
This is considered bad form. It is expected that any paper presented at
the ACE 2010 Conference is original and has not been previously
presented. Presenting material that has been accepted for publication
in a journal or anthology, but which has not gone to print before the
conference, is acceptable.
Q21: Can I change the name of my paper, panel, or workshop, after it is submitted?
A: Yes. Contact the home office at ace@iafor.org prior
to the specified deadline for changes and corrections. (This date may
vary from year to year.) Note that your title can change, the content
of the paper, panel, or workshop must continue to be consistent with
the proposal submitted.
Q22: Can I request a day and time for my presentation?
A: Requests for times or days for paper presentations are not usually allowed due to the large number of participants. We ask that you reserve requests for religious reasons or other exceptional and unavoidable circumstances.
Q23: Can I contact the Administrative Office after the deadline to make sure they've received my paper?
A: This is not a good idea due to the volume of work faced by the ACE 2010 Office when proposals are submitted.
Q24: I'm not sure if I'll be able to attend the conference or not. Should I submit a proposal anyway?
A: Please submit proposals only
if you plan to attend the conference. If you are unsure about whether
you will have the time, be able to finish a paper, or get funding,
perhaps it's best to wait until the next year to submit your proposal.
It takes time to process, read, evaluate, and schedule every paper,
panel, and workshop. When you put individuals through this work for a
proposal that you don't deliver, you have wasted the Program
Committee's time (which is done on a volunteer basis), as well as that
of the ACE 2010 Administrative Office.
Q25: Why was my paper, panel, or workshop proposal rejected?
A:
There may be many reasons why a proposal was rejected. It is possible
that the readers did not feel the proposal made a contribution to the
field, or that it was one of several proposals on the same topic. It is
possible that the proposal did not follow submission guidelines in some
way. Unfortunately, due to the high volume of submissions, the Program
Committee cannot respond to inquiries about rejections.
Q26: My proposals are never, or almost never, accepted. What am I doing wrong?
A:
First, ask yourself whether you are carefully following all the
submission procedures. Second, ask yourself if the work is original or
if it is simply a rehash of existing work. Third, ask yourself if your
proposal is suited for the ACE 2010 conference or if it might not find
a more logical fit with another conference. Finally, ask a peer who has
been "successful" at having her or his papers or panels accepted to see
copies of those proposals for tips.
Q27: Are the proposals of professors or "senior scholars" given preference over graduate students and independent researchers?
A:
No. All proposals are examined for their merits. The ACE 2010
conference welcomes proposals from individuals at all levels within the
field of education as well as the work of independent scholars and
researchers.
Q28: Are panels or workshops that are sponsored by caucuses or interest groups given special consideration?
A: No. As above, all proposals are judged on their individual merits.
Q29: If I cannot attend the conference can someone else present my paper?
A:
No. ACE 2010's policy on this is clear: the person whose paper has
been accepted must read the paper. Substitute readers are forbidden.
Q30: What if my proposal was accepted but I have to cancel?
A:
Sometimes things come up that may force you to cancel participation in
the conference -- a health issue, a family emergency, etc. In such an
event, contact the home office at ace@iafor.org
and the Chair of your panel or workshop immediately and inform them
that you will not be able to participate in the conference. If you are
the Chair of a panel or workshop you should also inform your panelists
to see if one can step into your role as chair, and then report this to
the home office as well.
Obviously extenuating circumstances
do crop up, but not to attend the conference without a legitimate
reason when your proposal was accepted is unprofessional. If an
individual habitually cancels, that individual may find her or his
proposals will receive less favorable attention for future conferences.
Q31: Can I co-present a paper?
A:
Yes. However, co-presented papers are given the same thirty minute time slot (including Q and A) as papers presented by a single individual.
Q32: Is there financial assistance available for conference registrants?A.
The Asian Conference on Education has a limited budget, and
while our plenary speakers are either fully or partially funded, we are unable to offer
financial assistance to other conference participants. We hope that
this will change in the future.
