IAFOR’s onsite-online hybrid model ensures effective interaction between online participants (participants that are not at the venue) and onsite participants (participants that can attend the venue).
Onsite & Online Operations Overview
Each room in the conference venue will be equipped with a computer and a camera, so that participants can join a zoom meeting and connect with other panel members.
Whether onsite or online, attendees can freely change room, depending on what panels are of the most interest. All meetings will be broadcast (live-streamed) to the website on ACE Live.
Onsite Room Overview and Roles Involved
Each presentation session will involve the following support roles: ACE moderator – moderates the panel; Admin support – hosts the zoom meeting; Technical support – prevents onsite technical issues. Admin staff and ACE moderators do not have to be onsite.
ACE Live Interface
All streaming panels will be listed on the ACE Live webpage as separate hyperlink, indicated as “Room 1”, ”Room 2”, etc. Depending on the schedule, participants can join the room, where they will be prompted with a login window to join the Zoom meeting.
ACE Live-stream Page Concept
1. An online participant clicks on the required panel, associated with a corresponding room in the conference venue.
2. This leads a user to the integrated Zoom login window within the ACE website, where a participant can enter the details and login directly to Zoom and join the panel discussion
Onsite & Online Communication
Online participants will be able to engage with onsite speakers via the Zoom chat interface, leaving questions and comments in the chat window, which the session moderator can navigate through. Presenters and panelists can leave their contact details at the end of the panel indicating their amenability and availability for follow-up, which can be done through private channels.
All panels will be recorded* and the videos of these live streams will be placed on the ACE Catch-Up page, so attendees who have been unable to view live for whatever reason can view the panels at their leisure.
Prior to the conference, all panel chairs will be contacted in order to receive permission to record and further upload the corresponding panel session on the ACE Catch-up page.
During live presentations, the recording of the sessions that required not to be recorded will be paused. Hence, will not be further uploaded on the ACE Catch-up pages.