Attendee Guide

Attending the Conference Onsite

Conference Venues: Tokyo Garden Terrace Kioi Conference Center, Tokyo & Toshi Center Hotel

- Sunday, November 23, will host the welcome reception at The Public Red Akasaka.
- Monday, November 24 will be both onsite at the Tokyo Garden Terrace Kioi Conference Center, Tokyo and live-streamed online.
- Tuesday, November 25 will be onsite only at the Toshi Center Hotel. The featured sessions and poster sessions will not be live-streamed online.
- Wednesday, November 26, and Thursday, November 27, will be onsite only at the Toshi Center Hotel. The parallel sessions will not be live-streamed online.
- Friday, November 28, will be online only.


Tokyo Garden Terrace Kioicho Conference Center
Address: Kioicho 1-4, Chiyoda-ku, Tokyo
Website: http://conference.tgt-kioicho.jp/en/access/
For detailed walking instructions from Akasaka-mitsuke or Nagatacho Station, please refer to the official access map PDF: https://conference.tgt-kioicho.jp/en/access/pdf/accessmap.pdf

Toshi Center Hotel
Address: Hirakawacho 2-4-1, Chiyoda Ku, Tokyo
Phone: +81 3-3265-8211
Website: www.rihga.com/toshicenter_tokyo
From Nagatacho Station:

  • Exit 9a (elevator/escalator to 4F) or Exit 9b (stairs).
  • Walk straight along Prince Street for about 3 minutes (250 meters).
  • You will see a FamilyMart on your left; the Toshi Center Hotel (都市センターホテル) will be on your right.

Welcome Reception: The Public Red Akasaka

Join fellow delegates for a drink at the Conference Meet and Greet. This event provides a great opportunity for delegates to network and get to know each other. All registered presenters and audience members are welcome to attend. The welcome reception will also include pre-registration for the conference.


The Public Red Akasaka
Address: Akasaka 3-11-8 1F, Minato Ku, Tokyo
東京都港区赤坂 3-11-8 1F
Website: https://www.bagus-99.com/publicred/en/


How To Go To the Conference Venues

Conference Venues: Tokyo Garden Terrace Kioicho Conference Center & Toshi Center Hotel, Tokyo

The Toshi Center Hotel and the Tokyo Garden Terrace Kioicho Conference Center are located in the heart of Tokyo, three minutes from the Nagatacho and Kōjimachi subway stations. Nagatacho, part of Chiyoda Ward, is the location of the Imperial Palace as well as the National Diet building.

From Narita International Airport:

By Train
- Make your way to the JR Narita International Airport Train Station.
- Get a ticket for the Narita Express Train to Tokyo Station. The train ride takes about an hour.
- Upon arrival at Tokyo Station, transfer to the JR Yamanote Line. Take the "Clockwise" train bound for Shibuya/Shinjuku. Get off at JR Yurakucho Station.
- Upon arrival at JR Yurakucho Station, transfer to the Tokyo Metro Yurakucho Line. Take the train from Platform 2. Get off at Nagatacho Station. 
- Take Exit 9B and walk straight for about 3 minutes. Toshi Center Hotel will be on your right-hand side.

By Bus
- Make your way to the Airport Limousine Bus Station.
- Get a ticket for the limousine bus bound for Central Tokyo. The bus ride takes about two hours.
- Get off at Tokyo Garden Terrace Kioicho Bus Stop.
- After getting off, you can see the Toshi Center Hotel across from the bus stop.

From Haneda International Airport:

By Train
- Make your way to the Tokyo Monorail Haneda International Airport Station.
- Take the train bound for Hamamatsucho Station. Get off at Hamamatsucho Station.
- Upon arrival at Tokyo Station, transfer to the JR Yamanote Line. Take the "Counter-Clockwise" train bound for Tokyo/Ueno. Get off at JR Yurakucho Station.
- Upon arrival at JR Yurakucho Station, transfer to the Tokyo Metro Yurakucho Line. Take the train from Platform 2. Get off at Nagatacho Station. 
- Take Exit 9B and walk straight for about 3 minutes. Toshi Center Hotel will be on your right-hand side.

By Bus
- Make your way to the Airport Limousine Bus Station.
- Get a ticket for the limousine bus bound for Central Tokyo. The bus ride takes about two hours.
- Get off at Tokyo Garden Terrace Kioicho Bus Stop.
- After getting off, you can see the Toshi Center Hotel across from the bus stop.


Check-in and Information Desk

- You will be able to pick up your name badge at the Conference Check-in Desk.
- The Conference Check-in Desk and Publications Desk will be situated at the following locations during the conference:

Check-in
Sunday, November 23 | 18:00-20:00 - The Public Red Akasaka
Monday, November 24 | 09:30-15:00 - Tokyo Garden Terrace Kioi Conference Center, Tokyo, Foyer (4F)
Tuesday, November 25 | 09:00-16:00 - Toshi Center Hotel, Foyer (5F)
Wednesday, November 26 | 09:00-18:00 - Toshi Center Hotel (6F)
Thursday, November 27 | 09:00-16:00 - Toshi Center Hotel (6F)
Friday, November 28 | No in-person check-in


Refreshment Breaks

- Complimentary drinks and light snacks will be available during the scheduled coffee breaks.
- Lunch will not be provided during any of the onsite conference days.


Conference Welcome Reception

- There will be a conference Welcome Reception on Sunday, November 23, 2025 from 18:00 at The Public Red Akasaka.
- Access and directions

Join fellow delegates for a drink or two at the conference Welcome Reception. This event provides a great opportunity for delegates to network and get to know each other. The event will be held at The Public Red Akasaka, Tokyo. The Public Red is a short ten-minute walk from the conference venue.

Time & Date: Sunday, November 23, 2025 | 18:00-20:00
Location: The Public Red Akasaka
Address: Akasaka 3-11-8 1F, Minato Ku, Tokyo
Website: https://www.bagus-99.com/publicred/en/
Ticket Price: Free to attend
Admission is included in the conference registration fee and is only open to registered onsite conference delegates.


Conference Dinner

Celebrated for its blend of traditional and contemporary Japanese cuisine, Shunju Tameike Sanno offers an experience where classic flavours meet modern culinary techniques. Join us for an evening of refined dining in Tokyo's cosmopolitan midtown.

Time & Date: Tuesday, November 25, 2024 | 19:00-21:00
Location: Sanno Park Tower 27F, Nagatacho 2-1-1, Chiyoda Ku, Tokyo
Ticket Price: Sold Out
This is a ticketed event. Only delegates with pre-purchased tickets are able to attend the Conference Dinner.


Venue Information

Smoking
- Smoking is only permitted in designated areas.

What to Wear & Bring
- Attendees are encouraged to wear business casual attire.

Internet Access
- There is adequate WiFi (50 Mbps) connection at the venue in all rooms. However, streaming video is not recommended.
- If your presentation includes video, please bring it on a file that can be played without an internet connection.

For anyone attending the conference onsite, please use the following details to login to the free WiFi network.
- SSID: Toshicenter_Hotel_Wi-Fi
- Password: toshi19590302

Certification
-Certificates of Presentation, Session Chair certification, Certificates of Participation, as well as Reviewer certification, will be sent out by email in a PDF format after the conference.

Photo/Recording Waiver
Human interaction through networking, and dissemination of this knowledge, is at the core of what IAFOR does as an academic research organisation, conference organiser and publisher. As part of the archiving of the conference event, IAFOR takes photos in and around the conference venue and uses the photos to document the event. This also includes the filming of certain sessions. We consider this documentation important and it provides evidence of our activities to members, partners and stakeholders all over the world, as well as to current and potential attendees like you. Some of these photos will therefore appear online and in print, including on social media. The above are the legitimate interests of the organisation that we assert under the new European Union law on General Data Protection Regulation (GDPR). Under this legislation, you have an absolute right to opt out of any photo. We are committed to protecting and respecting your privacy. Read our full privacy policy – iafor.org/about/privacy-policy

Onsite Sessions and Session Chairs
Session Chairs are asked to introduce themselves and other speakers (briefly) using the provided printout of speaker bios, hand out the provided presentation certificates at the end of the session, and ensure that the session begins and ends on time, and that time is divided fairly among the presentations. Each presenter should have no more than 25 minutes in which to present their paper and respond to any questions. The Session Chair is asked to assume this timekeeping role, and to this end, yellow and red timekeeping cards are used as a visual cue for presenters, to let them know when they have five minutes remaining, and when they must stop. Please follow the order in the programme, and if for any reason a presenter fails to show up, please keep to the original time slots as delegates use the programme to plan their attendance.

- All session chairs will receive a certificate and be credited in the conference programme.
- Please take a look at our Session Chair Guidelines for further details of what is required.
- Onsite Session Chair Guidelines

Computers and Equipment
- All rooms will be equipped with a clicker and MacBook computer pre-installed with PowerPoint and will be connected to an LCD projector.
- If you wish, you may directly link your own PC laptop, although we advise you to use the computer provided by plugging in your USB flash drive.
- We recommend that you bring a copy of your presentation in case one fails, and suggest sending yourself the presentation by email as a final precaution.


Attending the Conference Online

How to Watch Live-Stream Presentation and participate in the Conference with Zoom

Before joining a Zoom online session on your computer or mobile device, download the Zoom app. Otherwise, you will be prompted to download and install Zoom when you click a join link.

Participation Rules
- Join the meeting using your full name (important)
- The IAFOR moderator will be responsible for monitoring the session.
- Video and microphone will be automatically turned off.
- The meeting will be recorded automatically.
- If you have any questions for presenters, please use the chatbox function.

Familiarise yourself with Zoom
- Watch our 3-minute long tutorial video, download the Zoom app, and join a test meeting.
- We also have a PDF guide.

Online Sessions and Session Chairs
- Session Chairs are asked to introduce themselves and other speakers (briefly), ensure that the session begins and ends on time and that the time is divided fairly between the presentations.
- Each presenter should have no more than 25 minutes in which to present his or her paper and respond to any questions.
- The Session Chair is asked to assume this timekeeping role, letting presenters know when they have five minutes remaining, and when they must stop.

All session chairs will receive a certificate and be credited in the conference programme.
- Please take a look at our Session Chair Guidelines for details of what is required.
- Online Session Chair Guidelines

Pre-Recorded Virtual Presentations

- A full list of pre-recorded virtual video presentations will be on the conference website during and after the conference.
- We encourage you to watch these presentations and provide feedback through the video comments.
- The comments section is connected to LinkedIn, and you have the option to display these comments on your LinkedIn profile.

Conference Catch-up page

- All live-streamed sessions, keynote, and featured presentations will be recorded and uploaded to the Conference Catch-up page (video-on-demand) via Vimeo.
- The catch-up page will be available after the conference until Sunday, December 28, 2025.